Google Workspace Admin Login

  • New to Google Workspace (formally Google Apps) and wondering how you can login into your admin console?
  • I show you 3 different ways you can login to your Google Workspace admin console so you can get to important things such as creating users and groups.
  • If you prefer watching I have a step-by-step video for you, otherwise continue reading for instructions.

Super Vs Delegated Admin

  • When you sign up for Google Workspace, you automatically become the super administrator. And you're able to do anything including deleting the account.
  • However, you can share responsibility such as with your Google Workspace users whereby you can assign a role or roles to your users. Such a user becomes a delegated administrator
  • You can as well make another user a super admin which lets them perform all tasks in the admin console
super admin vs delegated admin in gsuite

Way I: Manage this domain

  • One of the 3 ways to get to your Google Workspace admin console is via 'Manage this domain' option.
  • Click on the settings icon, then from the drop down menu click on 'Manage this domain' option.
  • You must be logged in with a Google Workspace account to see that option.
Access Google Workspace console via Manage this domain in Gmail

Way II: Via Admin icon

  • Another way to access Google Workspace admin console is via 'Admin' icon.
  • While logged into a Google Workspace Gmail account, click on the dotted square icon on the top-right corner of the page. Then from the list icons, click on 'Admin' icon.
  • You may not find the icon in the same position as shown in the screenshot, however you can drag and drop it in the position of convenience.
admin icon gsuite access via gmail

Way III: Via URL

  • Another easy way to login to your Google Workspace admin console is to simply type the URL in your browser.
  • Type the url https://admin.google.com in your browser address bar.
  • If you were previously logged into Google Workspace, you are directly taken to your admin console.
  • Otherwise, Google will ask you to login with your Google Workspace admin username and password.
login to g suite admin console via URL

There you have it!

  • There you have it. 3 different ways to login to your Google Workspace admin console.
  • In case you still have problems logging to your Google Workspace admin console, you may want to reset your password and try again.
  • Make sure you're logging in with a correct Gmail account you signed up with. And not one ending with @gmail.com.
gsuite admin console page

Google Workspace Delegated Administration

  • As a Google Workspace administrator, Google gives you the ability to share your administrative responsibilities with your users a.k.a delegated administration.
  • You do this by assigning roles to different users. For instance, you can let a user reset users passwords.
  • Watch the video to learn how you can delegate roles to your users or continue for instructions.

1. Login to admin console

  • First step is for you to login to your Google Workspace admin console using one of the ways discussed above.
  • Remember, you must be an admin to be able to assign roles to other users.
gsuite admin console page

2. Search a user

  • Search for the user you want to assign roles to by typing their username in the search bar.
  • As you type their username, you should see auto suggestions, just click on the name once it appears as you don't have to type the entire username.
  • See next step.
search user you want to give permissions

3. Click 'show more'

  • While still on the same page, scroll down the page and click on 'Show more' text link.
click show more from gsuite admin console

4. Click 'Admin roles and privileges'

  • Now scroll down the page then click on 'Admin roles and privileges' option.
  • As the name suggests, this the option that lets you delegate administrative roles to your users.
click on admin roles and previlages - gsuite admin console

5 (a). Manage Roles

  • You can assign pre-built roles or create new roles in case you don't find existing roles suiting your use-case.
  • To assign pre-built roles, click on 'Manage Roles' button then see next step.
click manage roles from g suite admin console

5 (b). Select roles to assign

  • From the list of roles, check appropriate role you wish o assign to a user. Then click 'Update Roles' button to save.
  • See a detailed description for each role by clicking on this link.
check appropriet role you want to give a user - gsuite admin console

6 (a). Create custom role

  • If pre-existing roles do not fit your situation, you can create a new role which you can then assign to a user.
  • To create a custom role, click on 'Create new roles' text link.
create new role in gsuite admin console

6 (b). Name new role

  • Next click on 'Create a New Role' button on the left menu
  • Click 'Create' button to continue.
  • A popup form shows up where you can (1) type a name and (2) a description for the new role you're about to create.
  • Click 'Create' button to continue.
Give new rule a name gssuite admin console

6 (c). Select previleges

  • Now you can select privileges that users with this new role will have.
  • To select a privilege, check the box against the privilage. You can also click on little arrows to expand a set of privileges.
  • Click save to create new role.
choose new role privelages then save - Google Workspace admin console

6 (d). Assign new role

  • Now that you've created your new custom role, you can now assign this role to a user.
  • Follow through step 5(a) to 5(b) and now you should be able to assign a new role to a user
assign role to user in g suite admin console

Wrap up!

  • That is all to it. You can now delegate roles to your Google Workspace users and even better, create your own custom roles tailored just for your use-case.
  • For questions and comments, please leave them in the comment section below and I'll be glad to help.
wrap up to default language and timezone setup

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