Google Workspace Admin Login

• New to Google Workspace (formally Google Apps) and wondering how you can login into your admin console?
• I show you 3 different ways you can login to your Google Workspace admin console so you can get to important things such as creating users and groups.
• If you prefer watching I have a step-by-step video for you, otherwise continue reading for instructions.

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Super Vs Delegated Admin

• When you sign up for Google Workspace, you automatically become the super administrator. And you're able to do anything including deleting the account.

• However, you can share responsibility such as with your Google Workspace users whereby you can assign a role or roles to your users. Such a user becomes a delegated administrator

• You can as well make another user a super admin which lets them perform all tasks in the admin console

Way I: Manage this domain

• One of the 3 ways to get to your Google Workspace admin console is via 'Manage this domain' option.

• Click on the settings icon, then from the drop down menu click on 'Manage this domain' option.

• You must be logged in with a Google Workspace account to see that option.

Way II: Via Admin icon

• Another way to access Google Workspace admin console is via 'Admin' icon.

• While logged into a Google Workspace Gmail account, click on the dotted square icon on the top-right corner of the page. Then from the list icons, click on 'Admin' icon.

• You may not find the icon in the same position as shown in the screenshot, however you can drag and drop it in the position of convenience.

Way III: Via URL

• Another easy way to login to your Google Workspace admin console is to simply type the URL in your browser.
• Type the url https://admin.google.com in your browser address bar.

• If you were previously logged into Google Workspace, you are directly taken to your admin console.
• Otherwise, Google will ask you to login with your Google Workspace admin username and password.

There you have it!

• There you have it. 3 different ways to login to your Google Workspace admin console.

• In case you still have problems logging to your Google Workspace admin console, you may want to reset your password and try again.

• Make sure you're logging in with a correct Gmail account you signed up with. And not one ending with @gmail.com.

Google Workspace Delegated Administration

• As a Google Workspace administrator, Google gives you the ability to share your administrative responsibilities with your users a.k.a delegated administration.
• You do this by assigning roles to different users. For instance, you can let a user reset users passwords.
• Watch the video to learn how you can delegate roles to your users or continue for instructions.

Play Video

1. Login to admin console

• First step is for you to login to your Google Workspace admin console using one of the ways discussed above.

• Remember, you must be an admin to be able to assign roles to other users.

2. Search a user

• Search for the user you want to assign roles to by typing their username in the search bar.

• As you type their username, you should see auto suggestions, just click on the name once it appears as you don't have to type the entire username.

• See next step.

3. Click 'show more'

• While still on the same page, scroll down the page and click on 'Show more' text link.

4. Click 'Admin roles and privileges'

• Now scroll down the page then click on 'Admin roles and privileges' option.
• As the name suggests, this the option that lets you delegate administrative roles to your users.

5 (a). Manage Roles

• You can assign pre-built roles or create new roles in case you don't find existing roles suiting your use-case.

• To assign pre-built roles, click on 'Manage Roles' button then see next step.

5 (b). Select roles to assign

• From the list of roles, check appropriate role you wish o assign to a user. Then click 'Update Roles' button to save.
• See a detailed description for each role by clicking on this link.

6 (a). Create custom role

• If pre-existing roles do not fit your situation, you can create a new role which you can then assign to a user.

• To create a custom role, click on 'Create new roles' text link.

6 (b). Name new role

• Next click on 'Create a New Role' button on the left menu

• Click 'Create' button to continue.
• A popup form shows up where you can (1) type a name and (2) a description for the new role you're about to create.

• Click 'Create' button to continue.

6 (c). Select previleges

• Now you can select privileges that users with this new role will have.

• To select a privilege, check the box against the privilage. You can also click on little arrows to expand a set of privileges.

• Click save to create new role.

6 (d). Assign new role

• Now that you've created your new custom role, you can now assign this role to a user.

• Follow through step 5(a) to 5(b) and now you should be able to assign a new role to a user

Wrap up!

• That is all to it. You can now delegate roles to your Google Workspace users and even better, create your own custom roles tailored just for your use-case.

• For questions and comments, please leave them in the comment section below and I'll be glad to help.