Creating Users & Groups in G Suite

  • Hi and welcome to video 4 of our step by step guide to G Suite Setup.
  • In our previous video we verified our Godaddy ownership to G Suite and we're all set to move on.
  • So in this video I get to show you how to create users and groups in G Suite because soon we'll be pointing our email services to Google.
  • If you prefer to learn by watching then click on the video and follow along or scroll down to read a text version of the guide.
Create Users and Groups in G Suite
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1. Login to Admin console

  • If you haven't already logged into your G Suite admin console, go ahead and login by going to "admin.google.com" using the ID and password you created at the beginning of this guide..

2. Click on "Users"

  • From your admin console you should be able to click on "Users" to start creating new users..
  • You can also do the same by searching for "users" from the search bar at the top.
  • Or you can as well click on the humberg icon on the left-top corner of the page to get to the same destination.

3. Create a User

  • You now have two ways of creating new users. One is by creating a single user at a time or you can create multiple users at once.
  • I will show you how you create new users in both cases from the options provided.

a) Creating a User at a time

  • To create users one-by-one, click on the "Add User" button from previous screen.
  • You then get a form where you can fill in a username for a new user. For instance, I will type "sarah" as a username.
  • Then you can set the password for the user or you can click on "Create" and let Google generate a random password which you can then send to the user.

b) Creating Multiple Users

  • Another way of creating users in G Suites is by preparing a sheet which you then upload to let Google create users from it.
  • This spread sheet should have a bear minimum of at least columns which are "First Name", "Last Name" and "Password" because these are required fields.
  • Make sure you save this spread sheet in "CSV" format when you're done editing.

Upload Spread Sheet

  • The next step is to upload a spread sheet of users you just created and let Google start creating these users for you.
  • So you go back to step 3 above and this time click on "Add Multiple Users" options.
  • You now have an option to upload the CSV of users you just prepared.
  • Make sure you check "Require user to change password on next sign-in", then click on "Upload.

Multiple Users created

  • After some time depending on the number of users you have on your CSV file, Google will send you a notification letting you know that users have been created.
  • You should then be able to refresh and be able to see your list of users that Google automatically created for you.

4. Creating Groups

  • If you have multiple people that will be receiving an email from a single email address such as sales@yourdomain.com. You should be creating groups other than spending money on buying licences.
  • For instance, I have a team of sales but when an email is sent to sales@aroragoldy.com, each member in the team should receive an email.
  • So to do that, go to your admin console and click on "Groups".

a) Click "Create group"

  • So to get started with creating groups in your G Suite account you'll have to click on "Create group" icon at the bottom of the page,
  • If you have already created some groups they get to show up on this page.

b) Provide group details

  • Next, you complete the form to create a new team.
  • Provide your teams name, "Sales" in my case, then an email username which is "sales"@aroragoldy.com. You can also provide a description.
  • Then choose "Team" under Access Level option and then make sure you check "Also allow anyone on the internet to post messages"
  • Click "Create" to continue

c) Click "Manage users"

  • After creating a group, you now get can now go ahead and manage this group.
  • To do so, click on "Manage users in [your group name]".

d) Add new members

  • Now it's time to add some members to the group you just created.
  • And any email sent to "sales@aroragoldy.com" will be forwarded to the people you add to this group.
  • So type a member's name, username and email and click on "Add".

New member added to group

  • Now that we've created users, a group and added members to a group.
  • In our next guide we will go ahead and point our email services to Google mail servers. Which means all these users will begin receiving emails in their gmail inboxes.
  • So make sure you checkout the next guide. Thanks and if you have any questions leave them in the comments section below. Thank you!