Create Users & Groups in Google Workspace
- Hi and welcome to video 4 of our step by step guide to Google Workspace Setup.
- In our previous video we verified our Godaddy ownership to Google Workspace and we're all set to move on.
- In this video let's create users & groups in Google Workspace.
Play Video
2. Click on "Users"
- From your admin console you should be able to click on "Users" to start creating new users..
- You can also do the same by searching for "users" from the search bar at the top.
- Or you can as well click on the humberg icon on the left-top corner of the page to get to the same destination.
a) Creating a User at a time
- To create users one-by-one, click on the "Add User" button from previous screen.
- You then get a form where you can fill in a username for a new user. For instance, I will type "sarah" as a username.
- Then you can set the password for the user or you can click on "Create" and let Google generate a random password which you can then send to the user.
b) Creating Multiple Users
- Another way of creating users in Google Workspaces is by preparing a sheet which you then upload to let Google create users from it.
- This spread sheet should have a bear minimum of at least columns which are "First Name", "Last Name" and "Password" because these are required fields.
- Make sure you save this spread sheet in "CSV" format when you're done editing.
Upload Spread Sheet
- The next step is to upload a spread sheet of users you just created and let Google start creating these users for you.
- So you go back to step 3 above and this time click on "Add Multiple Users" options.
- You now have an option to upload the CSV of users you just prepared.
- Make sure you check "Require user to change password on next sign-in", then click on "Upload.
4. Creating Groups
- If you have multiple people that will be receiving an email from a single email address such as sales@yourdomain.com. You should be creating groups other than spending money on buying licences.
- For instance, I have a team of sales but when an email is sent to sales@aroragoldy.com, each member in the team should receive an email.
- So to do that, go to your admin console and click on "Groups".
b) Provide group details
- Next, you complete the form to create a new team.
- Provide your teams name, "Sales" in my case, then an email username which is "sales"@aroragoldy.com. You can also provide a description.
- Then choose "Team" under Access Level option and then make sure you check "Also allow anyone on the internet to post messages"
- Click "Create" to continue
New member added to group
- Now that we've created users, a group and added members to a group.
- In our next guide we will go ahead and point our email services to Google mail servers. Which means all these users will begin receiving emails in their gmail inboxes.
- So make sure you checkout the next guide. Thanks and if you have any questions leave them in the comments section below. Thank you!
RECOMMENDED READING
As you just read Google Workspace Godaddy Setup: Creating Users & Groups in Google Workspace, I would recommend following as complimentary reading.