DEFINITIVE GUIDE TO SAVE MONEY ON GOOGLE WORKSPACE
- My wife and I wanted to have Google Workspace on all our domains but as we were just getting started we thought to invest sometime figuring out ways to cut down on this monthly recurring cost.
- Along with a few things I knew (coz of my day job as Google Workspace Administrator), I also did some research and testing. We were amazed to save ~65% on our workspace (explained below) cost.
- Let me share all we learnt…. rest assured…. if you use these tips as shown… you would be able to save 20% to 65% depending on our scenario.
1. Google Workspace promotion code
- Let’s start with an easiest 10% guaranteed savings for first 12 months.
- Google does not allow public distribution of these coupons, they are request based. Once you fill up the form, you immediately (automated) get a Google Workspace promotion code in your Inbox.
- Don’t stop with just 10% here, I highly recommend you to read 9 more ways below to further reduce your recurring cost.
2. MULTIPLE BUSINESSES - SMART WAY
CONSOLIDATE MULTIPLE BUSINESSES (DOMAINS) UNDER ONE ACCOUNT
- Let’s take a scenario, you run 3 small businesses, each business has its own website, now you need 3 email addresses to interact with prospects and customers of these businesses (one each).
- Instead of going with usual way of buying 3 Google Workspace licenses, let see (in the below video) how playing a bit smart here can save us 65% on top of 10% which we already saved with Google Workspace promo code.
- 96% of the 30,000 users who tried this method were happy with this tip as you see the video stats below.
SMART WAY (Video)
Watch this video to see how you achieve the same in just $6/month.
3. SWITCH TO ANNUAL PLAN
Commit & save
ANNUAL VS MONTHLY PLAN
Choose Your Payment Plan
GOOGLE WORKSPACE CERTIFIED CONSULTANT
4. GOOGLE GROUPS - LITTLE SECRET
5. GOOGLE WORKSPACE CATCH ALL ACCOUNT
You might use your email address to sign up for different services, may be newsletter subscription etc, instead of putting your primary email id everywhere, you should rather do this-:
GMAIL + METHOD
CATCH ALL METHOD
6. Recipient Address Mapping
Watch me create 2000 FREE email addresses in Google Workspace (formerly G Suite) for sending and receiving emails in less than 6 minutes with this hidden feature.
Understanding Recipient address map-:
So I know, you might have got some idea now, but to make sure you get it right, here is an example
Let say you are just starting up your business and like a passionate business owner, you would love to be perceived as a professional (or kind of big) business, by creating different email addresses such as firstname.lastname@example.org, email@example.com, support@, sales@, helpdesk@ etc, but it will be just you behind the scenes.
In this case, you can buy one license which will be your primary Google Workspace mailbox (with using Google workspace starter or standard promo code), and then put other accounts as nick names in recipient address table, and now you are free to give these emails addresses to your network, because when people send emails to any of your ids, it will come right in your primary mailbox.
But wait.... What about replying?
You might be asking what if need to reply to these emails, it won’t look if the replies go from my email id (user account) instead from the one to whom email was actually sent. Well, if you have this question, I would say “You got it”!
7. Switch to a Google workspace (g suite) Reseller
Though the Google Workspace Promo Code for U.S got you 10% discount by now, but what if you in your second year of Google Workspace sign up?
What if you are an existing customer where Google Workspace starter or standard promo code won’t work for you?
Most of the businesses do not even know that Google has resellers who are specialized in transitioning you to Google Workspace and get most out of your investments in it and can help you save money even if there are no coupons code for business available for your country or even if you are an existing G Suite customer.
Google Partners (Google Workspace Resellers) get 15% to 30% recurring commissions on workspace licenses, and based on the number of licenses you need, they should be able to through some discounts to you.
but there is a good chance for you to save money here...
Yes! there is a good chance for you to save money here and also get personalized and expert support to use Google Workspace at its best
You can contact any Google Workspace Reseller (here is a Google Partner directory) mentioning that you have already signed up for workspace and wondering if you can get some discount if you transfer your account to them.
In most of the cases, you should be able to get around 5% to 10% discount on your Google Workspace billing, making it a win-win as reseller will still get 10% margin even after giving 10% to you which will be a decent savings second year onwards when you can’t save with Google Workspace Promo Code.
Note-: You need to make sure that the reseller you are signing up with is credible + has active Google partnership + Expertise + may be a few case studies.
OK, so if you have been following so far, you would have reduced (or at least in position to reduce) your Google Workspace Smonthly bill substantially.
Let’s move on and cover couple of more saving to save
8. Do you qualify to get Google workspace for FREE?
I have seen sometimes businesses straight away jump to buy Google Workspace (formerly G Suite) even if they can get it for free or at very high discount.
In case if you are an educational institute, you might be qualified for “Google Workspace for Education” which provides unlimited number of users with ZERO cost, here is the criteria provided by Google -: Eligibility criteria for Education by Google
and if you are a non profit organization with 501 3 C status you can also qualify for it, however its free upto 3,000 users, and if you have more than 3k users, you can get 66% discount
Here is detailed criteria Eligibility criteria for Non Profits by Google
9. Keep an eye - review your usage
If its just you using Google Workspace as a single user, then its ok, but if you have a few users and usually add/remove licenses, you should make a habit of reviewing your Google Workspace license usage every month
i would say a week ago your monthly billing date, this will help you avoid paying for licenses which you do not use. While reviewing, ask yourself these questions-:
You can also keep track of logged in vs never logged in, suspended vs active users with the tool I created.
10. GO GET A BEER:)
If you have been sticking so far, and applied G Suite discount promo code and all other tips mentioned above, I believe you would have saved substantial amount of money on your Google Workspace (formerly G Suite).
Its time to pat yourself on the back, and may be get a beer with nachos and some salsa:)
Below I have put some more information for your reference including
How to use Google Workspace Promotion Code (instructions with screenshots)
Step 1 - Login to Google Workspace Admin Console
Step 2 - Go to Billing Section
Step 3 - Select Your Payment Plan
Step 4 - Enter Your Google Workspace Promo Code
Step 5 - Confirm Google Workspace Promo Code has been applied
Not Valid for Selected Product
After applying the discount coupon, if you get an error “The Promotion Code you entered is not valid for the selected product” that means you are signing up for G Suite Business ($12/user/month) plan from a country where Google suite referral program does not provide G Suite Business Promo Code, and you won’t be able to apply promo code.
GO FOR STANDARD PLAN
GO FOR STARTER PLAN
GOOGLE WORKSPACE Promotion Code - Availability as per Country.
|Name of the Country||Promo Code Available for Google Workspace Starter plan.||Promo Code Available for Google Workspace Standard plan.|
|United Arab Emirates||Yes||Yes|
DIFFERENCE BETWEEN GOOGLE WORKSPACE STARTER & STANDARD PLANS
|Pricing||$6 per user per month||$12 per user per month|
|Storage||30 GB Storage per user||2 TB storage per user|
|Password Security||Password monitoring and strength control||Password monitoring and strength control|
|Multi Factor Authentication||Yes, 2-step verification||Yes, 2-step verification|
|Authentication Flexibility||Single Sign On (SSO)||Single Sign On (SSO)|
|Advanced Drive auditing and reports||No||Yes|
|Advanced Drive administrator controls||No||Yes|
|Google Vault for Archiving and Compliance (learn more in my Google Vault guide here)||No||No|
|Template Gallery||Yes (no moderation)||Yes, (with moderation)|
|Google Workspace Promotion Code by Google|
Google workspace PROMO CODE FAQS
I have answered frequently asked questions about Google Workspace (formerly G Suite) Promotion Code below for your reference, hope it helps to provide clarity.
You only need to apply one code for your account, number of users or domains are irrelevant here.
You will get 20% discount on your total billing for the first year, be it one user or hundred.
However, there are couple of other ways to save on top of this 20% as mentioned in detailed post on Google Workspace Promo Code
Yes, every code has an expiry date, so make sure you ask your referral partner to send you code for current month, else you will get an error like “this promotion code has been expired”
You may fill up for the form above if you want me to send you apps coupon for current month
No, at this time, it can be applied to G Suite basic plan which is $6 per user per month or G Suite business plan which is $12/user/month.
However, it also depends on the country your are signing up from, please look at the table below to see where Google offers promo code and for how much.
Its not recommended, as per referral program terms and conditions, it is violation if one puts codes on public coupon sites like retailmenot.com, fyvor.com, promopro.com, hotdeals.com, groupon.com, or any other website, you get the idea.
So before you apply the coupon, make sure you got it from the place (G Suite Referral partner).
You surely can, this new program is available in Australia too, you can find a referral partner and request coupon, or fill up the form below and I will be happy to help you with one for Australia…. just don’t expect the beer within the email:)
I mean the whole referral program is country dependent, so if you are signing up from United Kingdom, then only ask for promo code for U.K specifically, I guess you get the idea.
No, google offers it to referral partners to offer to businesses like yours who are looking to start easy with Apps, nobody is allowed to sell these discount vouchers, and you should strictly not encourage someone selling these.
No, these are country based, if you have one for United States, it will only work if you are signing up from U.S, not in any other country, if you are a business in Canada, you’ll need one for Canada.
So make sure you apply your promo code for usa.
No, this referral program is only available for new customers, if you are already a paid customer, you may read and apply the tips I shared above, but not the coupon code.
In the checkout section, you will a promotion code box with a question mark icon, when you click on question mark, it will say something like
You might have received a unique promotion code directly or from select partners to help you get started with G Suite. If so, please enter your promotion code here.
If you see this, you can apply the promotion coupon and save.
- You should apply right after getting as it has an expiry date attached to it
- You can still cancel within your 14 days trial period if you don’t find it adding value to your business
- Applying the promotion code will not impact your 14 days trial, you will still have the same trial period.